Band 4 HR People Services Manager - Fixed Term Appointment for 12 Months

Job Description

Band 4 HR People Services Manager – Fixed Term Appointment for 12 Months (12 Month Secondment opportunity for Other Government Departments only)

Job Purpose

HR Directorate’s scope is wide ranging but critical to enabling ONR to deliver its mission. Our work impacts directly not just on all our staff but on our key stakeholders who engage with us including as potential employees. We deliver HR strategic initiatives, support, advice, and services that enable delivery of our strategic plans including our People Strategy through highly engaged, motivated, and qualified people.  

As part of the HR Directorate, you will work with other members in HR to support the delivery of a wide range of activities as part of the People Strategy and HR Directorate Plan. These roles provide the successful individuals with a wide range of insight into a variety of HR initiatives being implemented across the organisation. 

As part of its 2025 strategy ONR is committed to being a modern and transparent regulator, delivering trusted outcomes and value. We are making substantial investments in new digital technologies and skills to enhance our regulatory processes and management of information.

About The Role 

Principal Responsibilities

Management Information and Data Analysis:

• Providing robust, accurate management information and supporting analyses using a range of HR source data available to provide meaningful information to a wide range of internal and external ONR stakeholders, including the ONR Board, Corporate Services Leadership Team/Regulatory Leadership Team, HR Director, Government Departments and Trade Unions. This will range from routine, management information updates, to ad-hoc more complex and in-depth analyses required to inform wider HR initiatives, projects, and relevant stakeholder groups.

• Responsible for embedding processes to monitor HR progress against Key Performance Indicators (KPI’s), feeding back outputs and mitigating actions as appropriate.

• Leading on the development and compilation of data associated with HR Directorate KPIs, ensuring that KPIs are compiled, checked, and analysed by prescribed deadlines governance commitments. 
• Conducting governance checks against HR policies by analysing data from various sources and progressing any issues with relevant stakeholders accordingly, this includes for example compliance with Working Time Regulations and payroll/allowance discrepancies.
• Gathering of benchmarking data/research which will support delivery of our people projects. 
• Lead on taking forward key initiatives such as recommendations from audits; recommendations from National Equality Standard, PIR, and development of efficiency logs. 
• Working with the HR Business Manager and Divisional Management Team (DMT) to develop a quarterly dashboard of HR deliverables.

Staff engagement and HR support:

• Providing information, advice, and support to ONR staff and managers on HR policies and procedures ensuring that ONR’s HR policies and practices are in line with best practice cognisant of the ONR’s simplification agenda.
• Evaluating and reviewing the operation of existing staff handbook arrangements as part of an on-going HR policy review process, in addition to conducting amendments to the staff handbook when needed, including horizon scanning, so that policies are up to date and aligned with legal requirements and best practices, ensuring that appropriate audit trails are maintained. 
• Working collaboratively with other support directorate colleagues to provide accurate, timely and engaging communications about HR and corporate matters.
• Working with the HR Service Delivery Manager to support staff in relation to payroll and pension related queries, assisting staff with the use of our Single Operating Platform (SOP) and SSCL (third party provider for payroll) guidance, escalating any issues as appropriate.
• Working with senior members of HR in the involvement in staff casework issues across the organisation. 
• Drafting of business cases as needed to seek approval for financial spend regarding HR initiatives. 
• Ad hoc support to the Diversity and Inclusion Group, reverse mentoring programme and administration of the Praise and Reward process.

HR Data Protection Compliance Lead

• Act as the HR Data Protection Compliance Led to ensure compliance with GDPR requirements in relation to HR processes, policies, and data retention, attending the quarterly Information Asset Register Managers Forum and liaising with the Data Protection Officer and Governance team as appropriate. 
• Working across HR to ensure timely and appropriate management of HR records aligned to ONR’s record management arrangements.
• None currently, however, at this level there could be an expectation to manage staff in the future.

Line Management Responsibilities

• None currently, however, at this level there could be an expectation to manage staff in the future.

Location / Travel 

This post may be undertaken from a base at any one of ONR’s office locations (Bootle, Cheltenham, or London).  

ONR operates hybrid working (working in the office and or at home) as part of our flexible working policy. There is an expectation that everyone will spend time in the office on a regular basis, recognising that some work is better done face to face. Managers will work with their teams on what works best to meet individual, team, business and organisational needs to enable collaboration, as well as balancing personal choice and wellbeing.

Work with Us

Our colleagues are from all walks of life with varied personal experiences and career journeys into ONR. We want the best people for our roles. As an inclusive employer we value individuals’ contributions, regardless of their age, gender, race, ethnicity, disability, sexual orientation, social background, religion, or belief. Our values ‘supportive, open-minded, fair and accountable’ are central to this. We invest in our people to build capability, resilience, and promote wellbeing in our great teams, underpinned by our inherent focus on inclusion and excellence.

Security Clearance

These roles require base line checks (BPSS).

Person Specification

Inclusion

We are committed to being an inclusive employer and welcome applicants from all backgrounds. We will consider reasonable adjustments to ensure the recruitment process is inclusive and barrier-free. Please contact ONR.Human-Resources@onr.gov.uk or stephanie.glen@onr.gov.uk to discuss further.

We will also offer an interview to disabled people who meet the minimum criteria for applicants who opt into the guaranteed interview scheme.

We recognise we have a role to play in helping those leaving the Armed Forces and also have a Veterans guaranteed interview scheme. We offer an interview to Veterans who meet the minimum criteria for applicants who opt into the scheme. Please see eligibility criteria below.

• served for at least one year in His Majesty's Armed Forces (as a Regular or Reserve).
• be in transition from, or ceased to be a member of, His Majesty’s Armed Forces.
• not already be employed by ONR.

Job Related Expertise 

Essential

• Proven ability to articulate key messages (written and verbally) to a wide range of audiences, including senior staff, being able to present information clearly and confidently, with the ability to proactively lead on a range of tasks/projects.
• Demonstratable experience of finding ways to improve systems and structures, identifying improvements, and simplifying processes.
• Ability to develop an understanding of organisational strategy and how directorate’s priorities fit in. Ensure team activities are aligned to organisation’s priorities. Actively seek out and share experience to develop understanding and knowledge of own work and teams’ business area.
• Able to prioritise own workload, in a busy environment with often competing priorities, ensuring key deadlines are achieved. 
• Experience of dealing with staff casework issues.
• Developed collaborating and partnering skills with the ability to influence stakeholders at all levels within the organisation.  
• A knowledge and understanding of the use of Microsoft excel, including the use of formulae.

Desirable

• Previous HR experience in a similar role within public sector. 

Qualifications 

• CIPD (level 3 or above) qualified strongly preferred but we will consider applicants that can demonstrate in their application a breadth of professional HR experience. 

For Further Information:

For more information about this vacancy please contact Louise Parr –

Email: louise.parr@onr.gov.uk 

Mobile: 07786553501

ONR do welcome applicants who require sponsorship through the skilled worker route. Unfortunately, this particular role does not meet the eligibility requirements. If you have any questions, please contact onr.human-resources@onr.gov.uk.

How To Apply:

12 Month Secondment opportunity for Other Government Departments only

Please submit your application through the recruitment portal.

The closing date for receipt of applications is Tuesday 29th October 2024 at

11:45pm.

Please note - Interviews will be held w/c 4^th November 2024.

Your application should include:

• CV to include a full record of your education and professional qualifications and a full employment history.
• A suitability statement (maximum of 800 words) highlighting how you meet the ‘essential skills and experience” required for the role, which will be used at shortlisting in conjunction with your CV.
• Where applicable highlight if you have any experience under ‘desirable skills and experience’ within the application form.

Throughout our shortlisting process, we will make decisions about your capability to do the job, based on evidence you provide against the essential criteria (and the desirable if applicable). If you are shortlisted, you will be invited to a competency-based interview.

Please note - if whilst completing your application, you use special characters such as (‘; “- _ *) within your examples, Hireserve will convert these characters into symbols. We are currently unable to change this.

Whilst these examples will appear on your application, this will not prevent it from being reviewed at the shortlisting stage.